E.S.M.R.I. Club Permits

For all members wishing to get a Club Permit for their bike please note, you must be a signed up financial member of ESMRI for at least 3 months prior to application, we are a club that relies on member participation with monthly meetings and the occasional social and fundraising event.  Annual club registration renewal is subject to review and approval on this basis.

Club Membership must always remain current to continue on the Scheme. (Vic Roads requirement), and we are obliged to notify Vic Roads if you fail to do so.

The bike must be over 25 years old from the date of issue for the permit.

The Club Permit scheme is a permit to use an unregistered vehicle on the road, it is not classed as registration.

It is your responsibility to make sure the bike has everything in a safe condition to be on the road prior to being inspected and after being issued with a permit from Vic Roads. Minor modifications are permitted according to the Vic Roads “Guide to Modifications” information sheet. A link is on the website.

The logbook must be filled out prior to use, for each day you intend to ride your bike and carried with you.

Please be aware there are penalties for you as the owner as well as the club, for breaches of any responsibilities under the scheme.

You must be a financial member of the club for the permit period.

The bike doesn’t have to be inspected each year, but the renewal form must be signed by the appropriate person/s in the club prior to you paying Vic Roads.

For a bike already on a Club Permit to change from 90 to 45 days or the other way round, you will have to notify Vic Roads and get a new form issued before getting it signed by ESMRI.

New requirements commencing 31 January 2015:

  •  When signing new club permit applications, club safety officer/scrutineer will be required to complete a Vehicle Eligibility and Standards Declaration form declaring that the vehicle is eligible, safe for use on the road and that it meets the applicable requirements for the category of vehicle for which the club permit is sought.
  • Initial club permit applications (not renewals) for vehicles manufactured after 31 December 1948 will need to be accompanied by a current certificate of roadworthiness.
  •  Initial club permit applications (not renewals) will need to be accompanied with a document of proof of ownership or management of the vehicle. This can be provided in the form of an original receipt or contract of sale. The document must show the VIN or chassis number; engine number; name, address and signature of previous owner; name and address of the new owner and date of the transaction.
  •  For pre-1949 vehicles, clubs will continue to conduct their own safety inspection (which may be a certificate of roadworthiness or a club safety inspection based on VicRoads’ guidelines).
  •  New modification guidelines specified in the Guidelines for modifications to vehicles operated under Victoria’s Club Permit – Vehicle Standards Information No. 33 (VSI33) [PDF 296 kb] apply.
  • If an initial club permit application is submitted for a vehicle that is modified outside of the appropriate modification guidelines, a Vehicle Assessment Signatory Scheme (VASS) approval certificate covering the modifications must be provided with the permit application.
  •  An “M” club permit plate will be issued to identify modified vehicles where a VASS certificate has been provided.
  •  Clubs are required to maintain dated photographs of vehicles entering the club permit scheme in accordance with the new Club Permit Agreement.

Existing and ongoing requirements to be noted

There are two important existing, ongoing requirements that permit applicants and club safety officers/scrutineers need to be aware of:

  •  Motor vehicles manufactured outside of Australia after 31 December 1968 (30 June 1975 in the case of motorcycles) which do not have a previous Australian registration history, must have a VASS approval certificate to demonstrate that the vehicle meets the Australian Design Rules that applied at the time the vehicle was manufactured.
  •  Club permit vehicles must comply with the Vehicle Standards, appropriate to the date the vehicle was manufactured, contained in Schedule 2 of the Road Safety (Vehicles) Regulations 2009.

All vehicle standards and modification guidelines are available through VicRoads’ website at Vehicle standards information.